Venue Coordinator Vs. Wedding Planner

A lot of people think that the roles of a Wedding Planner and a Venue Coordinator are the same but, that is just not true. A wedding planner offers so much more than what a venue coordinator’s duties consist of.

One major misconception is that your venue coordinator works for you and will advocate for you, this is actually quite the opposite – Your venue coordinator works for the venue and will only advocate for the venue and its employees.

Below are lists of what a Venue Coordinator vs. a Wedding Planner will provide for you.

A Wedding planner will help with:

  • Research ceremony & reception sites

  • Budget development and analysis

  • Creation of your theme, colors, design and décor

  • Recommend reliable preferred vendors

  • Negotiate contracts

  • Assist with selecting and booking all vendors

  • Create floorplans and layouts

  • Seating chart development

  • Vendor payment schedule

  • Wedding checklists

  • Marriage license information

  • Expense tracking and notification

  • Assistance with hotel accommodations

  • Confirm Details and arrival/departure time of all vendors

  • Set up DIY centerpieces and wedding décor

  • Set up Sweetheart table and Cake table decor

  • Distribute final timeline and itinerary to all vendors

  • Assert that marriage license is signed by officiate

  • Gather all gifts and keepsakes for couple

  • ​Development of Wedding Day Timeline

  • Assistance with ceremony Rehearsal

  • On-Site Supervision of Ceremony Site Setup

  • On-Site Supervision of Reception Site Setup

  • Ensure all items necessary for your event are in place (toasting glasses, guest book, etc.)

  • Coordination of Ceremony and Reception

  • Cue services for the ceremony (e.g., musicians, bridal party, etc.)

  • Cue services for the reception (grand entrance, dances, and toasts etc.)

  • Distribute final payments and Gratuity to vendor and service providers

  • Act as a liaison between the bride and her wedding vendors

  • Wedding day emergency kit

A Venue Coordinator will help with:

  • Touring the venue

  • Provide a vendor list

  • Finalize your catering needs

  • Process your final invoice with the venue only

  • Food & Beverage selections from the venue only

  • Oversee the ceremony and reception set up of venue employees only – not outside vendors

  • Ensuring that all venue employees are aware of the details of your wedding

  • Manage venue Staff services

Big difference right? I hope this enlightened you and will be useful when someone tells you that you don't need a wedding planner or a day of coordinator for your dream wedding and that the venue will take care of everything :)

Happy Planning - EE

Renee Wilson, CWP

Featured Posts
Recent Posts
Search By Tags
No tags yet.
Follow Us
  • Facebook Basic Square
  • Twitter Basic Square
  • Pinterest Classic

© 2017 by Enchanting Engagement

All rights reserved 





4000 Long Beach Blvd #212

Long Beach, CA 90807






  • Facebook - Black Circle
  • Instagram - Black Circle
  • Twitter - Black Circle
  • Pinterest - Black Circle
  • Google+ - Black Circle